Executive Assistant

3-EAAIM/RvF

Executive Assistant

Financial Services

Mayfair

Hybrid, 1 day WFH

Up to £70k base + excellent benefits

Permanent

Starting ASAP

About the Client:

This is a fantastic opportunity to join an established, global investment management firm based in Mayfair. This is an inclusive, welcoming environment made up of high-performing individuals – you would be joining a collaborative, diverse team within an exciting industry.

About the Executive Assistant Role:

This Executive Assistant role is a crucial part of the London team, supporting a team of six professionals up to Partner level. This is a highly administrative role with a strong emphasis on seamless professional support across the team and wider business. The role will be hands-on, fast-paced and suited to someone willing to collaborate across business functions.

Duties will include but are not limited to:

• Coordinate diary management for internal and external stakeholders, organising meetings and appointments across multiple time zones.
• Arrange comprehensive international travel logistics, managing complex multi-destination itineraries and handling visa applications.
• Provide administrative support including preparing and refining PowerPoint presentations, managing correspondence, drafting meeting agendas, maintaining organised filing systems, processing team expense claims, and managing incoming telephone communications.
• Work alongside fellow Executive Assistants to deliver seamless events, managing guest lists, tracking event expenditure, and coordinating with external suppliers.
• Support ad-hoc projects and initiatives as business needs arise.
• Undertake general administrative duties as required.

Candidate Specification:

• Educated to Degree level (or equivalent).
• Experience within the financial services or corporate sectors would be strongly preferred.
• Must demonstrate substantial experience in an Executive Assistant or Administrative Assistant role, with a proven track record of supporting senior-level executives in demanding environments.
• You will be proficient across the Microsoft Office suite, including Outlook, Word, Excel, PowerPoint, OneNote and Teams.
• Excellent organisational abilities and be skilled at building effective relationships with colleagues, clients and external partners at all levels.
• Ability to manage competing demands in a dynamic workplace, bringing meticulous attention to detail and a proactive, solution-focused approach.
• Sound judgment, discretion and strong problem-solving capabilities.

Additional Information:

• Salary up to £70k depending on experience.
• 10% discretionary bonus.
• 9am – 5pm, flexibility to work beyond as required.
• 1 day WFH per week.

If you are looking for a busy, fast-paced EA role, please apply today!