Contract Coordinator

*** This job is open to a hybrid schedule at any Dexian location

Job Title: Contracts Coordinator

Department: Contracts

Reports To: Associate General Counsel/Contracts Director

Direct Reports: N/A

FLSA Classification: Exempt

SUMMARY:

The Contracts Coordinator supports and coordinates Contracts Department functions at an advanced administrative level. Leads sales team and assigned Contracts Department personnel through the new client onboarding process. Coordinates process for updates and modifications for existing clients, including completion of new SOWs. Assists team in completion and updates to client forms, team dashboards, team reports, and system updates in PeopleSoft and Bullhorn. Provides client requested documents as needed. Coordinates workflow with sales team, client representatives, Contracts Team and other departments, including scheduling negotiation meetings or Kickoff Calls. Resolves issues and answers questions or escalates matters to appropriate decision makers. Makes process improvement recommendations to management and works independently to resolve daily departmental issues.

This position offers a competitive base salary, to be determined based on the candidate and his/her background and experience. Our benefits package includes medical, dental, vision, 401(k), employer-paid short-term disability, voluntary life insurance, unlimited paid time off and more.

PRIMARY RESPONSIBILITIES:

• Coordinate Onboarding of New Clients

o Verification of credit checks

o Facilitate completion and execution of final contract, including AdobeSign

o Verification of client set up documents - CIP form, Contract Summary, Onboarding Documents and Compliance Requirements, Supplier Manuals, Timekeeping & Billing

o Coordinate Peoplesoft Client and Customer creation

o Initiate Kick-off Calls

• Coordinate Completion and Implementation of contract Amendments

• Create, track and coordinate execution of SOWs

• Maintain SOW and PO documentation

• Assist Billing and Collections on client contract - discounts, rebates, contract questions

• Assist Team on PS Client/Customer setups

• Assist HR and HRBPs with Client Onboarding Requirements

• Monitor Contracts Department email inbox and escalation of issues requiring action.

• Maintain data in VMS systems for supplier registrations including passwords, user ID lists, COI, diversity and reference documents and survey completion.

• Update and maintain files on company server following department protocol for filing and naming conventions.

• Provide timely response on all service tickets.

• Assist in coordination of team projects.

• Document and maintain team processes, training and reference materials

• Maintain documentation on company intranet

• Continuously track and follow up on open issues.

• Understand functions of all departments enterprise-wide to effectively make decisions and recommendations.

• Actively participate in team meetings.

QUALIFICATIONS:

The ideal candidate should have:

• Bachelor’s degree or equivalent combination of education and experience

• 1-3 years’ prior experience as a sales, compliance or contracts administrator or similar administrative role; Staffing firm experience preferred.

• Proven experience in administration of sales, legal, HR or financial team processes

• Demonstrated understanding of basic staffing industry contracts or sales process.

• Demonstrated experience verifying complex details in contracts, sales agreements, reports, or policy documents.

• Working knowledge of PeopleSoft, Bullhorn, and/or Vendor Management Systems (Beeline, Fieldglass, etc.) preferred

• Very strong reading comprehension skills

• Strong oral and written communication skills

• Strong organizational skills and attention to detail

• Proactive, collaborative, positive

CAREER PROGRESSION:

Typically, has 2+ years of experience in Level 2 position before progressing to Level 3; this progression may occur if the Level 3 entry criteria are met, the Level 2 employee has consistently performed to high standards and progression has been approved by the Enterprise Department leader and HR.