Office Support Coordinator

Description

Office Support Coordinator

Our Opportunity

The Washington DC office of Squire Patton Boggs seeks an Office Support Coordinator. The Office Support Coordinator supports the Facilities Manager and Director of Administration with coordinating the day-to-day office operations functions. The Office Support Coordinator will provide overflow/backup support for the administration, facilities, and reception departments. Regular attendance and timeliness are required, as well as physical presence at the office. This role requires schedule flexibility including evening and weekend hours to accommodate special projects that may arise.

Main Duties And Responsibilities

Assists the Director of Administration with special projects, as well as office events such as staff appreciation, office parties/receptions or other events. Advises DOA on operating issues.

Processes vendor invoices for approval.

Prepares check requests.

Serves as a liaison to the property management and security teams and submits work orders.

Coordinates in-house maintenance requests utilizing building management services (engineering, security and cleaning services).

Coordinates service calls to outside vendors; meets and escorts vendors.

Assigns key fobs through Kastle System and distributes office keys.

Orders supplies for floor pantries and conference rooms.

Assists with routine intra-office moves.

Schedules and monitors the systematic cleaning of offices and furnishings.

Prepares and distributes monthly parking tags and updates parking spreadsheet.

Assists with maintaining conference room schedules and arranging meetings, including any necessary catering needs.

Provides backup support to the receptionist.

Requirements

High school diploma or general education degree (GED) in a general business curriculum or equivalent office work experience; 5 years of related work experience.

Familiarity with equipment maintenance; ability to perform light to moderate manual work; experience in purchasing office supplies and capital equipment.

The salary range for this position is $58,000 - $75,000. We offer a professional work environment with competitive compensation and comprehensive benefits.

Our Firm

Squire Patton Boggs is one of the world's strongest integrated legal practices. With over 1,500 lawyers spanning more than 40 offices across four continents, the firm is renowned for its local connections and global influence, delivering comprehensive legal services across North America, Europe, the Middle East, Asia Pacific, and Latin America.

Squire Patton Boggs is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion or creed, sex, national origin, citizenship status, sexual orientation, gender identity, disability, veteran status, or any other condition protected by applicable law. This non-discrimination policy applies to all aspects of employment.