Project Administrator

About QC Servion!

At QC Servion, we’re not just building one company — we’re building an ecosystem of innovative brands, bold thinkers, and collaborative teams working together to shape the future of the company. The brands in our ecosystem include Galtra Solutions, AI2IO, Fluid2Chip, CEQEL Critical Commissioning, 2AI-DC Integrators, and Smart Tech Contracting. Collectively, we deliver integrated data and technology solutions to clients across engineering, commissioning, and advanced systems integration industries.

As the managed services arm of the ecosystem, QC Servion provides essential corporate functions — including Human Resources, Accounting, Legal, Contracts, Marketing, Administration, and Safety Services — to support and strengthen a growing network of companies.

The Role

The Project Administrator provides high-level administrative, organizational, and operational support across QC Servion and its ecosystem. This role exists to help manage priorities, track deadlines, handle sensitive information, and proactively drive cross-functional work forward in a fast-paced, evolving environment.

The ideal candidate is a strong self-starter who has “been around the block,” is comfortable building structure where little exists, and is willing to step in front of teams to keep projects moving. This is not a purely reactive role—you’ll be expected to anticipate needs, follow up relentlessly, and bring the right people together to get work done.

What You’ll Do

Administrative & Leadership Support

• Provide direct administrative and organizational support to senior leadership, including calendar management, coordination, and handling sensitive and confidential information.
• Proactively manage priorities, ensuring key tasks, meetings, and deliverables stay on track.
• Reduce administrative burden by anticipating needs and resolving issues independently where possible.
  
  

Project & Operational Support

• Track tasks, deadlines, and follow-ups across multiple projects and initiatives; ensure timely execution and accountability.
• Actively follow up with stakeholders and put yourself in front of teams to move work forward.
• Coordinate cross-functional efforts across QC Servion and affiliated entities to support project execution and reporting needs.
• Research, problem-solve, and navigate ambiguity to help projects progress, using sound judgment and trial-and-error when needed.
  
  

Process, Documentation & Tools

• Build, improve, and maintain processes, templates, and shared repositories (e.g., SharePoint), without reliance on IT.
• Organize documentation and reporting materials to ensure accuracy, accessibility, and consistency.
• Reformat and refine templates, documents, and presentations as needed for leadership and cross-team use.
  
  

What You’ll Bring

• 5–6 years of relevant experience in Administrative, Project, or Operational Support roles, ideally in fast-paced or growth-stage environments.
• Bachelor’s degree in Business Administration, Project Management, or related field.
• Strong administrative and organizational skills, with experience supporting senior leaders and managing dynamic priorities.
• Proven ability to work independently, build processes from scratch, and exercise good judgment with limited direction.
• High level of discretion and experience handling sensitive and confidential information.
• Excellent follow-up, task tracking, and time-management skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint) and strong comfort with SharePoint and similar collaboration tools.
• Tech-savvy and comfortable learning new systems; able to leverage AI tools meaningfully for research, drafting, and problem-solving.
• Strong communication skills and the confidence to engage cross-functionally to get the right people in the room.
  
  

Preferred Skills

• Experience in IT, technology, engineering, or similar technical environments.
• Experience working across multiple teams or entities.
• Comfort operating in ambiguity and pushing beyond your comfort zone to get work done.
• Willingness and ability to flex as needs evolve and responsibilities grow.
  
  

What We Offer

• Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option).
• Flex spending accounts (FSA).
• Dental and vision plans.
• Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26.
• 401k with company match and self-directed brokerage account option.
• PTO including additional paid time off during the last week of the year.
• Company paid life insurance coverage for employees and their eligible dependents.
• Short and long-term disability, AD&D coverage.
• Professional development opportunities, tuition reimbursement, and professional licensing assistance.
• Paid parental leave after one year of employment.
  
  

EEO

QC Servion provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, sexual orientation, gender identity, or gender expression. We are committed to a diverse and inclusive workforce and welcome people from all backgrounds, experiences, perspectives, and abilities.

Notice To Third Party Agencies

QC Servion does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to QC Servion in the absence of a signed Service Agreement where QC Servion has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of QC Servion and QC Servion will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.

The Pay Range For This Role Is

65,000 - 90,000 USD per year(Remote (United States))