Project Coordinator

About the Company

Odgers was founded in 1965. We offer integrated executive search and leadership advisory services through our 59 offices in 33 countries. During our 60-year history we have developed functional and sector expertise and built a global network of relationships. We are deeply rooted in our local markets, which we combine with global perspective and reach, enabling us to serve clients across six continents. What we do matters; our work impacts people’s lives and drives our clients’ success. It is a privilege to help build the world’s best leadership teams, a trusted role we never take for granted. This ethos underpins our commitment to our clients and candidates and motivates our colleagues to strive for excellence in all we do.

Three partnerships define our work: With our clients. With our candidates. With each other.

• Team-first structure – Our compensation and culture reward partnership, not competition. Success is shared and celebrated.
• Client partnership – We view every engagement as a long-term relationship—not a transaction.
• Diversity and inclusion – We are stronger because of our differences. We thrive when our people bring their full selves to work.

Challenger mindset – We question assumptions and innovate with purpose.

• Global platform, local impact – We deliver world-class expertise in every major global market, while operating with the agility of a boutique.
• Partner-owned and led – Our business is majority-owned by our partners. This creates true alignment and accountability—and it shows in the quality of our work.
• High-performance, low-ego – We attract professionals who are hungry, collaborative, and driven to win as a team. We reward generosity, not silos.
• Flexible and entrepreneurial – Our model supports flexibility, innovation, and freedom to grow your client portfolio in your Practice your way, with the backing of a global firm.
• Deep sector expertise – We bring nuanced market insight across 50+ industry sectors, powered by a diverse team of more than 275 partners worldwide.
• Client-first mindset – We are relentless about quality and results. Our clients return because they trust us to get it right—discreetly, rigorously, and fast.
• Robust compensation and support – We offer competitive, transparent compensation; industry-leading research and delivery resources; and a strong bench of partner and delivery colleagues committed to your success.

What sets us apart: Our Culture.

We believe values, not rules, should guide behaviors. Our culture is rooted in collaboration, curiosity, and courage. We encourage people to lead with authenticity, to challenge conventions, and to make bold moves on behalf of our clients and candidates.

Role Overview

The Project Coordinator is the leader of multiple projects and administrative support to teams in all aspects of Executive Search. The Project Coordinator drives the search process through meticulous coordination, administrative finesse, and proactive support. The ideal candidate is proactive, organized, and capable of managing multiple tasks and changing priorities in a fast-paced environment, all the while ensuring seamless communication and follow-up with both internal teams and clients.

Responsibilities

Meeting Coordination:

• Coordinate BD meetings, client status meetings, and partner courtesy meetings.
• Assist in scheduling partner + candidate calls, interviews, and reference check calls/meetings.
• Manage Partner's calendar, schedule client search follow-up reminders.

Travel & Expense Management:

• Manage search related travel arrangements.
• Manage candidate expense reimbursements.
• Support Partner in submitting personal expense reports.

Client & Candidate Support:

• Serve as the primary point of contact (POC) for client inquiries, requests, and status updates.
• Respond to client and candidate inquiries, assist with education verification and other background checks, and ensure delivery of feedback surveys.
• Work closely with the finance team to ensure accurate billing information and timely invoicing.
• Order and send notes/gifts, food, and supplies for meetings/events as approved by the Partner.

Document Preparation & Data Management:

• Coordinate the opening and closing of search assignments.
• Prepare engagement letters, gather bios, and maintain candidate search content.
• Generate templates for candidate reports and reference summaries, ensuring alignment with search criteria.
• Manage status memos, scorecards, and other documentation in Salesforce, ensuring all details are accurate.
• Uphold confidentiality standards across all communication and documentation platforms.

Reporting:

• Maintain and update Salesforce with partner meeting details and BD campaign tracking.
• Maintain internal databases, including Salesforce and MIS (revenue tracking platform) with up to date and accurate data.
• Other ad hoc projects as assigned.

Qualifications

• Proven experience in project coordination or executive support role(s).
• Ability to manage multiple projects with minimal supervision.
• Strong interpersonal and communication skills, with a commitment to maintaining high standards in client and candidate interactions.
• Proficient in Office 365, specifically PowerPoint and Excel.
• Experience w/ Salesforce or other CRMs.

Pay range and compensation package

$70,000 - $80,000 base compensation + bonus