Trial Secretary Assistant

Adams & Martin Group is partnering with a largr, Irvine-based law firm seeking a full-time Litigation Legal Assistant to provide comprehensive administrative support within a busy Trial department. This non-exempt role supports legal secretaries and attorneys, ensuring efficient day-to-day operations. The position requires onsite attendance five days per week.

• Manage itineraries and process, submit, and reconcile expense reports; assist with basic bookkeeping tasks such as invoice processing.
• Support monthly client billing, including monitoring attorney pre-bills and routing them to appropriate timekeepers.
• Provide coverage for legal secretaries during absences.
• Answer and direct phone calls; take messages; manage incoming/outgoing emails, correspondence, memos, letters, and faxes.
• Organize and schedule appointments; manage calendars for multiple attorneys; coordinate internal and external meetings and events.
• Draft, edit, and proofread documents, reports, and presentations.
• Maintain well-organized digital and physical filing systems, ensuring accuracy and confidentiality.
• Assist legal assistants with administrative tasks as assigned.
  
  

• High school diploma or equivalent required.
• Prior experience as an office assistant or in a similar administrative role preferred.
• Proficiency in Microsoft Office Suite.
  
  

• Strong ability to take direction from multiple points of contact.
• Demonstrated eagerness to learn and grow within the role.
• Friendly, approachable demeanor with a strong commitment to excellent service when interacting with clients, visitors, and colleagues.
• Proactive, adaptable approach to shifting priorities, with the ability to identify issues and implement solutions independently.
  

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.