When I first started as a recruiter, I noticed how rare it was for recruiters and recruiting leaders to think strategically about their touchpoints: how and when they engaged with hiring managers, cross-functional partners, and executives throughout the weeks, months, and quarters.
Too often, recruiting was reactive rather than proactive - taking last minute calls from hiring managers and partners on their terms and feeling stressed and frazzled. As I grew in my role, I realized that the way I structured my time, meetings, and communication cadences directly impacted both me and my team (and overall stress levels, because who loves scheduling tons of last minute calls with their manager throughout the week?!) and how recruiting was perceived within the company.
At Stitch Fix, I partnered with three of the company’s largest organizations. Each leader I worked with shared that they felt like I was fully dedicated to them - even though I was balancing multiple teams because I built systems that reflected their needs and ensured a seamless flow of communication. I didn’t just show up when hiring was urgent (I did this too but I had more time to do it because of my routines). I created predictable, structured touchpoints so that every stakeholder always knew where we stood.
Great, lovely, but what does this look like in the real world?!
No matter the size of your recruiting team, your recruiting function should be embedded in the business, not just responding to it. This means:
🤝🏻 Recruiting, Finance, and HR should have a standing, structured meeting—not just ad hoc check-ins. This ensures headcount planning, budgeting, and hiring priorities stay aligned. You may not always need to meet, but I encourage it!
🤳🏻 Hiring managers and org leaders should have a consistent cadence of check-ins with recruiting—not just when there’s an urgent need. This keeps everyone aligned on hiring goals, pipeline health, and market trends.
💪🏻 Recruiting should drive the conversation, not wait for updates to be requested (and share this early on so your partners know when, where, and how you'll be communicating with them). When you have a system in place, leaders know exactly when and how hiring updates will be delivered, reducing the chaos
There is no way to entirely get away from the reactive nature that is recruiting (we are filling jobs that are needed NOW after all), but you CAN avoid being the recruiter who is constantly chasing information and scrambling to align stakeholders and move to being a strategic recruiting leader who sets the agenda, builds systems, and ensures hiring runs like a well-oiled machine.
👋🏻 If your startup is building out its recruiting function and needs a system that operates smoothly, keeps stakeholders aligned, and scales with intention: reach out to me. This is the work I love to do, and I’d love to help you build!
*Pictured - successfully juggling all the recruiting balls (mostly) during SFIX IPO party