Assistant Property Manager

Job Title: Assistant Property Manager (Hybrid Work Schedule Must reside in the Atlanta area)

Location: Alpharetta, GA

Position Summary

The Assistant Property Manager supports the daily operations and management of a portfolio of retail properties, ensuring properties are well-maintained, financially sound, and provide a positive experience for tenants and customers. This role works closely with the Property Manager to oversee tenant relations, vendor management, lease administration, budgeting, and financial reporting.

Key Responsibilities

Property Operations

• Assist in the day-to-day operations of assigned retail centers, ensuring compliance with company policies, lease agreements, and property standards.
• Coordinate maintenance, repairs, and capital improvement projects with vendors and contractors.
• Conduct regular property inspections to identify and address maintenance or operational issues.

Tenant & Vendor Relations

• Serve as a key contact for tenant inquiries, service requests, and lease-related matters.
• Support tenant move-in/move-out processes and maintain positive tenant relationships.
• Assist with vendor procurement, bid solicitation, and contract management to ensure quality service delivery.

Financial Management

• Help prepare and track operating budgets, CAM reconciliations, and monthly financial reports.
• Process invoices, review expense allocations, and assist with rent collections and delinquencies.
• Monitor utility usage and property expenses for cost-saving opportunities.

Lease Administration

• Maintain accurate lease records, certificates of insurance, and critical date tracking.
• Assist with lease abstracting, rent escalations, and tenant billing adjustments.
• Coordinate with accounting and leasing teams on lease documentation and reporting.

Administrative Support

• Prepare correspondence, reports, and meeting materials for the Property Manager.
• Maintain electronic and physical property files in compliance with company standards.
• Support special projects and company initiatives as assigned.

Qualifications

• Bachelor’s degree in Business, Real Estate, Finance, or related field preferred.
• 2–3 years of experience in commercial real estate, preferably in retail property management.
• Working knowledge of property management systems (e.g., Yardi, MRI, or similar).
• Strong organizational, analytical, and communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).